Submit Proposal

The COVID-19 Clinical Research Coordination Initiative will support research occurring across B.C., and will connect B.C. researchers to national and international research collaborations and activities. The new process is being implemented to benefit B.C.-based researchers and to create an advisory structure to coordinate and align COVID-19 research activities, including maximizing the use of limited clinical resources.

Eligibility

All researchers who wish to realize the benefits of research coordination and are seeking to engage in COVID-19 research. It is optional for new or ongoing COVID-19 research studies to be a part of the COVID-19 Clinical Research Coordination Initiative. However, to take advantage of a coordinated COVID-19 research approach and to facilitate access to precious bio-specimens, we highly encourage researchers to go through this process to ensure alignment. If you are conducting a COVID-19 research project that was previously approved to move forward, you can continue. Although you do not need to seek a prioritization request, we would like to hear about your project so that we can align and coordinate future requests to existing activities. Accordingly, please email the details of your project to covid19.clinicalresearchcoordination@ubc.ca

Types of Proposals

  • All proposed research projects and requests (“proposals”) related to COVID-19 requiring use of clinically derived samples, including those that:
    • Take place at a health authority site;
    • Have a clinical interface with a health authority;
    • Use clinically-derived samples and/or
    • Use health authority data.
  • Note: any proposal that meets one or more of the criteria above can be routed through the COVID-19 Clinical Research Coordination process.

Submit Proposal

    1. Download and complete proposal form:
Proposal Form
  1. Email completed form to covid19.clinicalresearchcoordination@ubc.ca

Submission Process

The new process is operationalized collaboratively by representatives from several organizations, including from the Ministry of Health, academic institutions, Health Authorities, and the BC Centre for Disease Control.
  1. Please complete a research proposal form and submit the form – along with any relevant backup information – to covid19.clinicalresearchcoordination@ubc.ca. You will be contacted shortly by the COVID-19 Clinical Research Coordination Initiative team confirming receipt of your proposal.
    • While submitting a completed form is the fastest way, if you feel a discussion would be helpful before completing the form, please send a high-level description of your idea or proposal to the email address above to request a meeting.
  2. After your research proposal has been logged by the COVID-19 Clinical Research Coordination Initiative team, it will be processed. You may be contacted by a member of the team seeking additional information about your proposal.
  3. Research proposals will be routed to one of the following working groups for review and initial recommendations:
    • Clinical Research
    • Biobanking
    • Fundamental Biomedical Research
  4. Following the working group review, the research proposals will be reviewed by the Clinical Operations and Research Task Force (COR-TF). The COR-TF includes representation from the working groups and coordinates efforts and validates current priority needs.
  5. Following COR-TF review, research proposals will be directed to the Executive Governance Group (EGG). The EGG approves and validates priority needs.
  6. Following the EGG’s review, the individual(s) who submitted proposals will be provided with a recommendation decision; this recommendation decision will be communicated via an email memo.
  7. The recommendation decision will be strongly considered by the ultimate responsibility centres – including local/regional Health Authorities and Academic Institutions — that decide how research is supported.

Timeline

The new approach is effective immediately and is designed to be responsive and fast. To eliminate any potential bottlenecks, the working groups, COR-TF and EGG groups will be meeting regularly throughout the week. Accordingly, proposals can flow through the new research coordination process in a very streamlined way.